Privacy notice

The University of Leeds is a data controller for the purposes of the Data Protection Act 1998. It processes personal data about its students and alumni. This notice tells you how the University, through its alumni and development team, will collect and use your personal data. It also tells you what steps you can take if you want us to change how we use your personal data, or if you want us to stop using your personal data.

1. Purposes

The University’s alumni and development team maintains contact and builds relationships with alumni and supporters. The aim is to create a vibrant and engaged alumni community that provides benefits for students, the University and alumni. To support this aim we will process your personal data to support University related fundraising, volunteering, events and networking activities.

We may approach you by mail, email and telephone to invite you to participate in the above activities, but only to a level that you are happy with.

In common with many universities and other charities, we may use your personal data to help us to make approximate estimates of your likely ability and willingness to make donations to the University. Those estimates help us to tailor our fundraising activities most appropriately. In arriving at those estimates, we may use approved third party analysts under a data processing arrangement which ensures that your data is held confidentially and securely. Those analysts are only allowed to use your data in accordance with the strict instructions of the University. They will not use your data in any other way. They will not retain it or disclose it to anyone else.

To help us remain in contact with you in accordance with your wishes and consent, we may use third party telephone and email matching services. We may also use third parties to help us update your records when mail is returned and to check if there are members of the community we should no longer be mailing (for example people who have died since we last contacted them). These services help us fill in the gaps in contact information we have for you and enable us to remain in contact with you after you have graduated. Third parties would provide those services to us under a data processing arrangement which ensures that your data is held confidentially and securely. Those analysts are only allowed to use your data in accordance with the strict instructions of the University. They will not use your data in any other way. They will not retain it or disclose it to anyone else.

2. Automated collection of personal information – web based

As with most other web servers, when you access these web pages certain information you provide will automatically be recorded by the University’s alumni and development team. This may include your IP address, browser type, and information relating to the page you last visited. This information is processed to estimate how much usage of the server is made by different categories of users and in the event of a breach of security may be used to aid detection.

3. Registered community members

For registered users of the Leeds Alumni Online community, other members will see the personal information you have decided to show them via the online search facilities, such as 'find a friend' or 'business discounts'.

4. Credit card details

Where credit card details have been requested as part of a transaction between you and us, these details will be encrypted and handled by a secure web server using SSL technology.

5. Cookies

Cookies are small text files that are placed on your device by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

Our website alumni.leeds.ac.uk uses first party cookies which are set by our web server as opposed to a different web server. They are categorised as strictly necessary, which are essential to the operation of the website, and performance cookies which collect anonymous information about the usage of our website. By using our website you agree that we can place these types of cookies on your device.

We do not use cookies to collect personal information about you. Should you wish to restrict or block cookies which are set by our website you can do this through your browser settings. The ‘help’ function within your browser or the manual that comes with your device should tell you how. You may also wish to visit www.aboutcookies.org which contains comprehensive information on how you can do this on a wide variety of browsers. Please be aware that restricting cookies may impact on the functionality of our website.

The table below explains the cookies we use and why:

ServiceNameHostPurposeFurther information
NetCommunity ASP.NET_SessionId alumni.leeds.ac.uk A session ID is a unique number assigned to you for the duration of your visit  
  .ASPXAUTH alumni.leeds.ac.uk To help with log in, registration and processing donations  
  SalesOrderID... alumni.leeds.ac.uk Process online payments  
  redirect_url alumni.leeds.ac.uk Redirecting the user back to their previous page after login  
  .ASPXAUTH,SalesOrderID alumni.leeds.ac.uk Donation form  
  CultureLanguage alumni.leeds.ac.uk Improved user experience on the site  
  ShoppingCartCookieID alumni.leeds.ac.uk Processing donations  
  BBNCMessageCollapsedView, BNES_BBNCMessageCollapsedView alumni.leeds.ac.uk User networking  
Lutube _lutube_session lutube.leeds.ac.uk Session cookie generated from embedded video content. http://lutube.leeds.ac.uk/
privacy
Google analytics _utma, _utmb,
_utmc, _utmz, LastGAURL, Lastloggedin
alumni.leeds.ac.uk These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from, the pages they visited and date of last login. http://www.google.co.uk/
intl/en/policies/privacy/
Disqus _utmz, _utmc,
_utmb, _utma,
alumni.leeds.ac.uk The Disqus commenting system lets you leave comments on our site. The cookies set by Disqus enable login functionality. http://help.disqus.com/
customer/portal/articles/
466259-privacy-policy
YouTube VISITOR_INFO1_LIVE,
use_hitbox, PREF, YSC
youtube.com Session cookie generated from embedded video content.  
.

6. Higher Education Statistics Agency

All UK universities are obliged to give contact details for a sample of recent graduates to HESA (The Higher Education Statistics Agency) in order to conduct a survey of graduate destinations both 6 months and 3 years after graduation. This survey helps to inform government policy development and review. It is also used in calculations for university league tables and by the universities themselves to assess the longer-term impact of the student experience. The data is provided to HESA strictly and solely for this purpose. All recent graduates to whom this applies will be given the option to opt out of the survey when they are first contacted. 

7. Changes to this notice

This notice and therefore the ways in which your data may be processed can be changed from time to time. Any changes will normally only be notified via this web page.  

8. Further information and Opt out

If you want to know what data of yours we hold or if you have any queries relating to this notice please contact alumni@leeds.ac.uk (”the data manager”) If you do not want us to use your data any more, or just not for one of the above purposes, please contact the data manager and we will ensure the necessary change is made.

Please note the University processes data in accordance with the framework set under its Code of Practice on Data Protection http://www.leeds.ac.uk/secretariat/data_protection_code_of_practice.html

Last updated: 20 December 2016

The University of Leeds, Leeds LS2 9JT

 

 

 

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© 2013 University of Leeds, Leeds, LS2 9JT | The University of Leeds is an exempt charity under Schedule 2 of the Charities Act 1993, ref. X6861